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Software Updates

Information on the latest software upgrade from our technical team.

Create your own Custom ‘Class Codes’

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As part of a wider movement of changes to make moving groups or classes of students from one teacher to another, a new change has been added this weekend. You can now name changes you make, e.g. adding a portion of a subject, class, year group or reg group for selected students, when adding these to a new teacher.

The benefit of doing this will become more clear very soon, when we release a big software update, but now, when viewing a list of Class Codes in your parents’ evening (E.g. Dashboard > Options > Edit the Tecahers > Download Classes) you will see your ‘customisations’ as well as the class codes that have been imported from your school’s curriculum automatically.

To augment this new feature, we will soon be releasing a new page which will allow an Admin to see a database of all Class Codes that have either been imported from your school’s database, OR created as a ‘custom’ class code using this new feature. You will also be able to add students to Class Codes and review which teachers the Class Codes are “linked” to.

The screenshot below shows where you can create a custom Class Code name for the change(s) you make.

Red ‘Review/Confirm Teacher Assignments’ Banner

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Something that we want to make much easier for schools is changing a teacher or class assignment AFTER a parents’ evening has been set up. This has long been a goal of ours, because in the past schools had to go to the Dashboard > Options > Edit the Teachers page and press ‘Update’ to review and import changes.

A new, red ‘Review/Confirm Teacher Assignments’ banner will now show any time the school Admin make changes to teachers/classes on the Teachers page, helping schools apply changes to evenings they have previously set up, more easily.

For example, if you add a class or student to a teacher, or create a new teacher, or move/copy a class code to a new teacher, if you delete a teacher, these changes will all be shown on a red ‘Review/Confirm Teacher Assignments’ banner, which shows at the top of every page until these changes are either ‘applied’ to one or more of the evenings to which they might have an effect, or until they are ‘ignored’.

We hope schools will find this very helpful when making changes.

Emails are now being sent from parents-booking.co.uk

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New for July 2021, emails from Parents Booking will now be sent from the domain name @parents-booking.co.uk rather than @netmedia.co.uk

This is a simple change, but a nice one.

Parents, Teachers and school Admins have been being sent emails from our parent company’s email address for about a decade, and it occurred to us that this was not very helpful when it comes to recognising whether the emails are legitimate or not – after all, @netmedia.co.uk is not that familiar a domain name. So, going forwards, all emails will come from noreply@parents-booking.co.uk, whether they’re booking invites, reminders, confirmations, cancellations, password resets or even your annual invoice.

We hope this helps.

There is just one thing to be aware of: If your school was previously having to “whitelist” @netmedia.co.uk so that your school’s teachers could receive their password resets (or if emails suddenly stop being sent to teachers), you will likely need to ask the IT team to do the same with @parents-booking.co.uk (and @eu-west-1.amazonses.com, because we use Amazon AWS’ EU servers to send out our emails), which is why we will write to all customers to make this point. We have already noticed that schools using LGFL mail are experiencing this, and we’d like to ensure this won’t be an issue next term.

More Functionality when Inviting Parents

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We’ve re-designed how parents are sent their invite to parents’ evenings, 1-to-1 meetings set up by teachers, or events/clubs by school Admins. Parents can be sent an invite individually (for example when you are looking to prioritise invites/bookings to certain parents) and later you can send invites to everyone else. You can easily see who you have and have not invited.

This video very quickly describes the changes and how the new features work.

Payment Integration with Stripe

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You can now take payments for events, clubs and trips through Parents Booking’s new integration with Stripe.

The video below demonstrates how this all looks and works, and by going to your school’s Admin Area > Set Up School page, and expanding the Payment Gateway Settings section you can download the latest version of the Stripe integration instructions.

Shareable Link for Video Meetings

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We have recently added a ‘shareable link’ to Parents Booking, for video meetings, meaning that parents can copy and share a link (website address) which will allow other parents, carers or even students to join the video meetings that the original parent has booked.

This ‘shareable link’ will be included in parents’ booking confirmation emails by default as well, making it easy to just share the email, which includes appointment times and the ‘sharable link’, with anyone the parent wants to join their appointments.

The demonstration video below shows how this all works.

Can I Add A Translator To My Teachers’ Video Meetings?

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Yes, you can.

Parents Booking customers can have 2+ teachers in their video meetings, and one of those ‘teachers’ can be a translator if you like.

Steps:
1. Take all your parents’ appointments like normal
2. After the boking deadline has passed and you know who the translator(s) will be, you can create them an account on the Teachers page. They don’t need any students added to them, they just need a name, subject/department (“Translator”) and email address, which they use to login.
3. Then, on the Manage Bookings page, you can go to each class teacher and tick the bookings you want the Translator to have, and use a new blue button at the top of the page called “Share Bookings” to share them with the translator. This adds the Translator to the parents’ evening and when they login they can join the booking the parent made with the teacher.

Related blog post and video about how to share video meetings with other teachers.
https://knowledge.parents-booking.com/multiple-teachers-same-video-meeting/

Sharing Existing Bookings, so that Multiple Teachers Can Join the Same Video Meetings

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Schools can share bookings that have previously been made with one teacher (let’s call them teacher A) with a second teacher (Teacher B). This is really simple to do, and the video and PDF below are both good instructions/resources explaining the process.

Steps:
1. You can share bookings that have already been made with a 2nd teacher at any time, but consider that it might be best to do this after the booking deadline has passed, so you only have to do it once and can do it for all bookings that require sharing.
2. Make sure the teacher you want to share the bookings with has an account on the Teachers page. If they don’t, add them. They don’t need any students added to them, but they do need a name, subject, department and e-mail address (so you can send them a username/password to login with).
3. Go to the Manage Bookings page, fine Teacher A, tick the bookings you want to share, then at the top of the page click Share Booking and share them with Teacher B. If Teacher B was not in the evening, they’ll be added.

Download PDF Instructions Here

Explainer Video: