February 2021

Schools who prefer to use their own video meeting rooms, perhaps with Zoom or similar, can show the URL for the teachers ‘video rooms’ on parents’ appointment schedules, making it easy for parents to join their video appointments.

School administrators simply need to add URLs for these ‘video rooms’ to the Teachers page in the admin area of Parents Booking and press the blue “Save Rooms/Emails” button.

There are two options for doing this:

1. If you plan to use these video meeting links more than once, it will be easiest to add them (once) to the “Teachers” page, and then press ‘Save Rooms/Emails’.
   If you add the video room URL to your teachers before you create your parents’ evening, no other steps are required.
   BUT
   If your parents’ evening has been created before you add these video room URLs to the Teachers page, you will see a red Notifications banner and you should click this and tick your parents’ evening and ‘Apply’ the changes, so that the parents’ evening knows about these video room URLs. Alternatively press the ‘Update’ button in Dashboard > Options > Edit the Teachers page.
   You can check the the video meeting links have ‘imported’ into your parents’ evening by going to the ‘Advanced Settings (Rooms, Minutes, etc)’ button/page.
   
   OR
   
2. If this is a one-off task, after your parents’ evening has been set up, go to Dashboard > Options > Edit the Teachers > ‘Advanced Settings (Rooms, Minutes, etc) and insert the URL into the ‘Room’ field and press save.

One of the new features in Parents Booking’s most recent release allows administrators to add breaks and extend appointments for groups of teachers, at once, in just a few clicks. This saves the administrator from having to make these changes teacher-by-teacher, and it’s something both simple and effective that we’ve found schools have been looking for recently.

Once you have a parents’ evening set up, find this functionality at: Dashboard > Options > Print, Email, Block Out and Extend Teachers > Mass Block/Extend.