August 2020

Our newest software release showcases a great new feature which automatically “disconnects” students from their old teachers/classes.

Let’s begin with an example: You uploaded the whole school’s data four months ago, and now it’s time for a new parents’ evening (whether that’s just for a year group or the whole school). No doubt class lists will have changed, for example students joining/leaving classes, ‘rotations’ meaning classes are now taught by different teachers, or even staff joining/leaving the school. In the past this might have meant your students and classes were still “linked” to the wrong teacher.

By default, from now on, any data upload you run will automatically “disconnect” students from their “old” teachers and classes. This means that Parents Booking will take for granted that the data you are uploading is the whole and honest truth. This should make parents’ evenings extremely accurate, and mean schools have an even easier time setting up parents’ evenings.

However, be careful. Under certain circumstances, for example if you choose to upload some data for just one subject, the students you upload will be disconnected from all their other teachers/classes UNLESS you un-tick the “Remove students from their old teachers/classes” setting at the top of the Upload Data page, before you run the upload.

Schools have asked us in the past if teachers can be given their own logins. This is now possible, and is vital if a school is going to be using the video calls module for their parents’ evening.

However, the “School Staff” login/account that schools have used until now still remains available as an option for schools who do not want to have to create logins for each teacher, and for schools who are not using the video call module there is no requirement to create accounts for teachers.

To create teacher accounts/logins:

You can now create personalised logins/accounts for teachers, any time, by inputting their work e-mail address into the ‘E-Mail’ field (see figure 1) on the Teaches page, and then pressing ‘Save Room/E-mails’.

Once you press ‘Save Room/E-mails’ (see figure 2), the e-mail addresses are saved and the teachers are sent an e-mail with their username and asking them to choose a password.

There is also an option to use the tick boxes beside the teachers, or ‘Select All’, on the Teachers page, and and press ‘E-mail Password Reset’ (see figure 3). All ‘selected’ teachers will be sent an e-mail explaining that they need to login to Parents Booking and reset their password.

Once teachers have chosen their own password, they can login to Parents Booking and check their appointment schedules, join their video meetings and create ‘1-to-1 video meetings’ (this can be disabled in Set Up School > Preferences). Teachers will not be able to join video meetings unless accounts have been set up for them.

The progress of teacher account setup is shown in red, blue and green.

• Red / “Not Configured” means the teacher has not been sent a password reset e-mail.
• Blue / “Password Sent” means the teacher has been sent an e-mail asking them to reset their password, but they have not done so yet.
• Green / “Setup Complete” means the teacher has chosen a password, set up their account and is able to login.

Schools who use SIMS can now use it to upload their pupil, parent and teacher “data” to Parents Booking in one click, using SIMS ID.

If you would like to use SIMS ID for your data upload, or want to know more about this option, fill in the form below and we will contact you ASAP: