How our parents’ evening booking works

It’s simple to use online parents’ evening booking software. Here’s how…

The features of a great parents’ evening booking system:

1. Create a parents’ evening in minutes

Creating a parents’ evening is simple with the software. You just need to select a few the details, such as date, time and year groups. The system takes all the data it needs from your school database.

  • Set-up takes under 15 minutes
  • Easy-to-use wizard takes you through step by step
  • Informed by schools – we work with you to design all the features you need
  • Create Video Call parents’ evenings in one click, meaning in-person meetings can be a thing of the past.

2. No-hassle booking for parents

Parents log in and book parents’ evening appointments online. They automatically see a list of teachers for each child, and can select and book appointments that suit them. Or there’s the one click-option: a parents’ evening booking wizard that automatically creates a schedule for them.

  • Designed for use on a phone, tablet or laptop
  • Print off or email the schedule
  • Option to add notes, requests and concerns for the teacher in advance
  • Easy to amend or cancel bookings

3. Easy, paper-free communication using Parents Booking

Because all the parent contact details are automatically imported, it’s easy to send out parents’ evening booking invitations, log-in details, reminders and follow-ups. We even provide help videos you can embed in your site to show parents how it all works.

  • Invite parents with pre-made template letters and emails
  • Teachers can send notes to individual parents
  • Automatically chase parents who haven’t booked

4. Teachers come prepared

Teachers can see their appointment schedule in the system, along with parent contact details and any issues the parent would like to address. They can make their own comments, then print their schedule or use the system on the night.

  • Teachers can view their schedule on their phone, laptop or tablet
  • No unexpected appointments or forgotten notes

5. Simple set-up

We set up the system for you. We create user accounts for staff, input all your school details, and even add maps and contact details to help parents find you.

  • Full setup included in the free trial
  • We create Parents Booking accounts for all your users
  • Easy to change or update when you need to

6. Fast data-upload

We import your school’s pupils, parents, teachers and classes directly from your MIS database. Most schools sync their data automatically (using integrations we have in place), however schools can normally run a more manual spreadsheet extract and upload. Usually in the time it takes to make a coffee, all of your pupils, parents, teachers and classes will be ‘refreshed’ in a data sync/upload.

7. Reports and analysis

You can run all kinds of parents’ evening booking reports – for example, seeing which parents haven’t yet booked, or seeing which parents booked but didn’t attend.

  • Useful tools for judging attendance and effectiveness
  • Concrete evidence of improvements

8. Integrations with your favourite EdTech products

We integrate with your favourite EdTech products, such as Groupcall’s Messenger, Xpressions and Xporter, ParentPay, Firefly, Glow, Unify and

9. Bolt-on modules to give you even more functionality

Schools often want to use us for far more than just parents’ evenings. You can use us to take all sorts of other parent/school event and club bookings, using our Event and Club Booking module.

10. We support you

From your initial enquiry onwards, our experienced, friendly staff will support you. Parents Booking is incredibly easy to use – but if you ever get stuck, we’re here to help.

  • Full email and phone support during office hours
  • Built-in tour of the software for new users
  • Video instructions, guides and tips online